Operations Assistant

Job Reference
Salary Description
£22,000 per annum
Contract Type
Bellshill ,

Job Title:              Operations Assistant

Location:              Bellshill

Salary:                 £22,000 per annum

Hours:                  40 per week, Monday to Friday, 08:00 until 16:30

Benefits:              22 days annual leave + bank holidays rising to 25 days with service, pension scheme, Perkbox


Our client is one of the country's largest providers in their field and is looking for an Operations Assistant to join their expanding team. You will be responsible for the provision of an efficient administration service supporting the workshop and rental operation.



Job Specific Responsibilities and Accountabilities

  • Maintenance scheduling and updating system for all vehicles
  • Booking in vehicles for service with customer and internal or external supplier
  • Arranging substitute vehicles with Rental as required by contract
  • Raising accurate purchase orders for external work as required
  • Escalating queries over repairs and costs as necessary
  • Chasing/reporting Work in Progress (WIP) with suppliers and Branch vehicles
  • Raising purchase orders for impress stock and attach to relevant job
  • Updating warranty register and chasing suppliers
  • Obtaining order numbers from Customers for recharges due as per process
  • Making sure all invoice queries are dealt with in a timely manner
  • Closing all orders after costing and allocating workshop hours from job cards
  • Check and add fitters hours from clock cards on to system
  • Manage Realtime system for accurate hours, absence and OT recording
  • Opening new rental agreements and updating the system when necessary
  • Opening sub agreements as requested and closing them down in a timely manner
  • Making sure the vehicle availability list is produced daily and up to date
  • Carry out vehicle filing on a weekly basis


Person Specification


  • GCSE Maths and English or (above Grade C) or appropriate vocational qualification
  • Previous experience in a fast paced administrative role demonstrating a strong customer focus
  • IT literate in particular MS Office
  • A high level of attention to detail and accuracy
  • An ability to work on their own initiative
  • To work as part of a team across both rental and workshop functions



  • Current driving licence is advantageous
  • An ability to do the vehicle checks necessary to complete the role if required
  • Strong communication and negotiation skills
  • Ability to interact confidently with customers, suppliers, be a team player, and build credibility



  • Can demonstrate a flexible approach to new methods and improved systems




Office Workforce are responsible for thousands of temporary, temp-to-perm and permanent vacancies across the Midlands. We operate from several prime locations in the area and are likely to have an office right near you. Our team offer a unique service tailored to match your precise needs, and can assist you with the following job categories, Clerical and Administration, Call Centre, Customer Services, Sales and Business Development, Secretarial and PA, Professional and Management. We are always on the lookout for the very best talent, so if you know anyone, refer them to our professional and friendly team who will be more than happy to help. Off34

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