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We're one of the largest construction equipment distributors in the UK, and we're recruiting.

Executive Assistant

Job Reference
EA-MK-W-61894
Salary Description
Competitive
Contract Type
Permanent
Location
Redditch ,
Redditch
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About Us

Marubeni-Komatsu Ltd are the sole UK distributor for the world leading premium brand Komatsu and one of the UK’s largest distributors of construction, quarrying and utility equipment. We are proud of our reputation for ‘best in class’ products, service commitment and continuous innovation and growth.

We aim to be our customers first choice with a multi-site UK operation to drive sales and deliver excellent aftercare and customer support. We focus on improving productivity by changing the way our customers work and we excel in fuel efficient machine solutions.

We are looking for a passionate, business focused Executive Assistant to join our successful team.

Executive Assistant

We are looking for an Executive Assistant:

  • To assist and support the CEO, and Managing Director and on occasion other Directors in a secretarial/PA role.
  • To assist Sales Department as and when required.
  • To assist Sales Team and support department to ensure that all administration work is completed on time.

Reporting to the Managing Director this role is ideal for someone who is an excellent communicator with strong organisation skills.

The hours of work will be 17.5 hours per week (3.5 hours per day). Monday to Friday - Times to be agreed inline with core business hours 08:30-17:00

What is the purpose of the role?

  • Assisting Directors with business issues and ad-hoc tasks.
  • Preparation of meeting rooms for customers and internal meetings.
  • Arranging lunches/ reservations / transportation/ flights / meeting rooms as required.
  • Monitoring/ approving invoices and expenditure related to activities. Maintaining detailed records of each arrangement for compliance purposes.
  • Support Corporate exhibitions including hotel arrangements for attendees and VIP events
  • Attending the Exhibitions to support the Directors and be part of the Event Team. This may involve running the Komatsu merchandising, if applicable.
  • Daily opening and distribution of the office post.
  • Taking minutes for the meetings as required.
  • Supporting Sales Administration and Marketing with documentation as required.

What skills and behaviours are we looking for?

  • Experience in producing accurate reporting
  • Knowledge of MS word and Excel products
  • An excellent communicator
  • Strong organisational skills
  • Efficient and good time management
  • Ability to work to tight deadlines
  • Good attention to detail
  • Self-Motivated
  • Team player

 What we can offer you

  • Competitive salary
  • Pension scheme
  • Up to 27 days holiday linked to service, plus Christmas shut down
  • Flexible working 
  • On the job training 
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