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Fleet Administrator

£10.50 Per Hour

Fleet Administrator

£10.50 Per Hour
Monday to Friday - 35 hours

Temporary Ongoing

Day to day duties:

  • Ensure master data lists are always up to date and are regularly updated with current mileage and service details
  • Order new and short term hire commercial and company vehicles, ensuring correct authorisation is in place and where required coordinate the fitout, delivery and returns of the Commercial fleet vehicles
  • Arrange the return of surplus contract hire vehicles
  • Ensure MOT’s and Servicing are carried out on a timely basis and that all vehicles are always taxed and have appropriate breakdown cover
  • Ensure P11d data is passed to the HR team in a timely manner
  • Notify Drivers of any traffic offences, confirm driver details and submit to the Authority concerned, pass administration cost details to HR
  • Twice a year carry out checks on Drivers Licenses and, maintain an up to date record of all offences in each case
  • Liaise with Branch Managers to ensure all fuel cards are issued/cancelled in a timely manner, the database is up to date and issuing, acceptance and cancellation of fuel cards is in line with Company procedure.
  • Report or ensure that Drivers report all accidents to our insurers and follow up all outstanding claims until payment has been received, updating the database immediately for any additions or deletions to the Company Fleet
  • Complete the quarterly vehicle movement schedule for each of the Cars and Vans for prompt submission to the System
  • Manage and co-ordinate all incoming and outgoing post
  • Maintain adequate stocks of stationery
  • Assist with building admin
  • Liaise regularly with the cleaning and security providers to ensure that an acceptable level is always maintained


  • Strong administrative background and or customer service background
  • Knowledge of all Microsoft packages [in particular Excel]
  • GCSE (or equivalent) at grade C or above
  • Fleet experience - Desirable
  • Previous experience in similar sector


  • Ability to follow procedures and established methods of working
  • Ability to prioritise and work to daily and weekly deadlines
  • Strong attention to detail
  • Good interpersonal skills
  • Team player
  • Self-motivated
  • Customer focused

Office Workforce are responsible for thousands of temporary, temp-to-perm and permanent vacancies across the Midlands. We operate from several prime locations in the area, and are likely to have an office right near you. Our team offer a unique service tailored to match your precise needs, and can assist you with the following job categories; Clerical and Administration, Call Centre, Customer Services, Sales and Business Development, Secretarial and PA, Professional and Management. We are always on the lookout for the very best talent, so if you know anyone, refer them to our professional and friendly team who will be more than happy to help.

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