Fleet Coordinator

Job Reference
Salary Description
£25k-£29.5k D.O.E.
Contract Type

Fleet Coordinator


£25,000-£29,500 D.O.E

35 hour week

Role Purpose:

To manage all administration and coordination of the Company’s fleet of motor vehicles (commercial vans and company cars). Maintaining accurate records and ensuring compliance with government rules and regulations. Supporting the Purchasing Manager in delivery of group projects and compliance.


  • Ensure master data lists are always up to date and are regularly updated with current mileage and service details
  • Order new and short term hire commercial and company vehicles, ensuring correct authorisation is in place and where required coordinate the fitout, delivery and returns of the Commercial fleet vehicles
  • Arrange the return of surplus contract hire vehicles
  • Ensure MOT’s and Servicing are carried out on a timely basis and that all vehicles are always taxed and have appropriate breakdown cover
  • Ensure P11d data is passed to the HR team in a timely manner
  • Notify Drivers of any traffic offences, confirm driver details and submit to the Authority concerned, pass administration cost details to HR
  • Twice a year carry out checks on Drivers Licenses and, maintain an up to date record of all offences in each case
  • Liaise with Branch Managers to ensure all fuel cards are issued/cancelled in a timely manner, the database is up to date and issuing, acceptance and cancellation of fuel cards is in line with Company procedure
  • Report or ensure that Drivers report all accidents to our insurers and follow up all outstanding claims until payment has been received, updating the database immediately for any additions or deletions to the Company Fleet

General Administration duties:

  • Assist with building administration
  • Liaise regularly with the cleaning and security providers to ensure that an acceptable level is always maintained
  • Prepare reports and updates as required

Key Performance Indicators:

  • Accurate and timely databases
  • Timely resolution of issues for all vehicle users
  • Adherence to group policies
  • Performance objectives

Key Relationships:

  • Company car drivers
  • Finance team
  • HR team
  • Field Service Engineers
  • Service Supervisors
  • Branch Managers

Experience required:

  • Strong administrative background and or customer service background
  • Knowledge of all Microsoft packages (In particular Excel)
  • Previous fleet experience (desirable)
  • Customer focused
  • Self motivated
  • Team Player
  • Good interpersonal skills

We operate from several prime locations in the area and are likely to have an office right near you. Our team offer a unique service tailored to match your precise needs, and can assist you with the following job roles: Sales Manager, Business Development, Field Sales, Sales Executive, Telesales, Telemarketing and Account Managers.

We are always on the lookout for the very best talent, so if you know anyone, refer them to our professional and friendly team who will be more than happy to help.

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