Purchasing Administrator

Job Reference
Salary Description
£25,000 per annum
Contract Type

Purchasing Administrator



Monday to Friday -  (7:30-4 Mon to Thu, 7:30-1 Fri)



Duties include:

  • Expediting group orders with suppliers including:

o              Late deliveries of goods

o              Proactive progressing of estimated deliveries on orders not yet due

o              Service contracts and engineers reports

  • Obtaining missing paperwork such as delivery notes or proof of deliveries where required
  • Updating Sage200 system following any amendments to dates
  • Reviewing order acknowledgements to ensure compliance with our technical specifications, challenging suppliers if there are any variations to price, requested delivery date, specification, quantity
  • Updating the purchasing team should any delays or issues from suppliers arise and advising other departments of anticipated delivery dates
  • Communicating with the wider business on deliveries which will impact either the build week or despatch
  • Issuing of Supplier Assessment Questionnaires for new suppliers
  • Maintaining and updating the Supplier Assessment matrix following receipt of completed questionnaires
  • Validation of payment details following company guidance
  • Raising of orders for third party processing such as Bright Zinc Plating, Heat Treatment and Blackodising using the pre-agreed price sheet
  • Maintaining and updating of outstanding purchase order items for the daily production meeting
  • Requesting information from key suppliers on lead time and issuing report to business
  • Raising intracompany orders from production demand
  • Reconciling delivery notes, invoices, and credit notes with the purchase order, including entering of all information of purchase system (Sage)
  • Inputting, updating and maintaining supplier details on the computer system
  • Supporting the purchasing team with general administration tasks
  • Any other ad hoc duties as required



  • Thorough attention to detail and excellent accuracy in all work
  • Self-motivation, ability to work under pressure and to deadlines
  • Outgoing and confident
  • Ability to be flexible and open to change
  • Ability to work on own initiative as well as part of a team
  • Computer literate – MS Excel/Sage as a minimum




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